1. vision
  2. About the School
  3. Governing Body

Quick Links

visionSCHOOL CALENDAR

visionLATEST ANNOUNCEMENT

Photo Gallery

  • vision
  • vision
  • vision
  • vision
  • vision
  • vision

Governing Body

Balsam Academy is a unit of Balaram Memorial Trust, established in 2004 as a result of a vision by a small group of individuals who recognised the challenges faced by mainstream schools in providing adequate services to a diverse student population, particularly those with low income and differing beliefs, languages, and behavioural approaches. The name "Balsam" reflects the school's commitment to nature in all aspects of its operations.

With a team of qualified and passionate facilitators, Balsam Academy's Governing Body is dedicated to providing support and guidance to students, leading to far-reaching positive implications not only for the school community but also for families and the broader community. Moving forward, the Governing Body aims to facilitate pathways for young people seeking entry into the workforce, collaborating with organisations that offer innovative solutions for young people and complement the school's ethos, exploring creative educational ideas for parents, children, and schools, and providing resources for new community initiatives.

BOARD OF TRUSTEES
MRS. V.B. SAROJA MANAGING TRUSTEE
MR. K. SUNDAR TREASURER
MS. ANITHA R SECRETARY
MRS. ASHA RANI BALARAM TRUSTEE

The Non-executive Directors shall work closely with the Principal (Administrative Leader), Principal (Instructional Leader) and the Vice-Principal to deliver the mission of the school.

SCHOOL MANAGEMENT COMMITTEE

The School Management Committee (SMC) is an officially constituted body approved by the Board of Trustees of the school. The SMC is accountable to the school and its community and is responsible for acting in the best interest of the school and all its stakeholders. Members hold term for three years.

POWERS AND FUNCTIONS OF THE SCHOOL MANAGEMENT COMMITTEE

Subject to the overall control of the Trust, the duties, powers and responsibilities of the School Management Committee shall include but not limited to the following:

  • It shall supervise the activities of the school for its smooth functioning.
  • It will work according to the specific directions given by the Trust regarding admission policy. However, it shall ensure that admissions are made as per merit without discretion of gender, disability, religion, race, caste, creed and place of birth etc. strictly as per state policy.
  • It shall look into the welfare of the teachers and employees of the school.
  • It shall evolve both short-term and long-term plans for the improvement of the school.
  • It shall oversee appointment of adequate and competent teaching and non teaching staff.
  • It shall exercise financial powers beyond those delegated to the Principal (Administrative Leader) within the budgetary provisions of the school.
  • It shall take stock of academic programmes and progress of the school without jeopardising the academic freedom of the Principal (Instructional Leader).
  • It shall guide the Principal (Administrative Leader) and Principal (Instructional Leader) in school management.
  • It shall ensure that the norms given in the Acts/Rules of the State/UT and of the CBSE regarding terms and conditions of service and other rules governing recognition/Affiliation of the school are strictly adhered to.
  • It shall ensure that no financial irregularity is committed and no irregular procedure with regard to admission/examinations is adopted.
  • It shall approve the rates of fees and other charges subject to the conditions laid down in the bye-laws.
  • It shall review the budget of the school presented by the Principal and forward the same to Trust for approval.
  • It shall ensure the safety and security of children and staff of the school and give directions for improvement.
  • It shall look into grievances of the teachers and staff in connection with their service conditions and pay etc. and dispose of such grievances in accordance with applicable rules.
  • The School Management Committee will meet at least twice in an academic session.
  • The provisions contained in Acts and Regulations of the Appropriate Government will prevail upon the provisions related to the School Management Committee.
SCHOOL MANAGEMENT COMMITTEE MEMBERS 2023-2026
Name Designation Occupation
Mrs. V.B. Saroja Chairperson Entrepreneur
Mr. B. Prabakaran Ex officio Secretary Principal(Administrative Leader)
Ms. Spurthi Naidu Management Representative Human Resource Manager
Mr. Krishnakumar C S Board Representative Principal
Mrs. REEMA STELLA Board Representative Principal
Ms. Nadhiya D Teacher Representative -Internal Teacher
Ms. Usha Rani P Teacher Representative -Internal Teacher
Ms. Vanitha P Parent Representative Entrepreneur
Mr. Maheshkumar G Parent Representative Finance Head in TATA International
Ms. Muthu Abirami T V Member - CA & Advocate Advocate and Tax Management Consultant
Ms. Nasiha Parveen A Member - Entrepreneur Investor
Dr. Vimal Prabhakaran Member - Doctor Doctor
Dr. Madhusudhana G Teacher Representative (External) Senior Lecturer - DIET
Dr. Balaji E Teacher Representative (External) Senior Assistant Professor - VIT
SCHOOL CORE COMMITTEE

The School Core Committee (SCC) and its sub-committees play a critical role in delivering the standards and expectations set by the Board of Trustees, aligning with the school's vision and mission, and adhering to the guidelines laid by the CBSE. The SCC oversees the day-to-day operations of the school and continuously improves its micro and meso-level processes. The various sub-committees under the SCC are formed by the School Heads and approved by the Board of Trustees to govern specific areas of the school. Each sub-committee works towards achieving the school's vision and mission by setting and monitoring goals, policies, and standards in their respective areas. They ensure that the school adheres to CBSE guidelines and maintains the highest quality of education and services for the students.

PARENT TEACHER COUNCIL

PARENT TEACHER COUNCIL (PTC) PRINCIPAL (ADMINISTRATIVE LEADER): MR. PRABAKARAN.B

School Expertise:
  • Ms. Starlet Vincent
  • Management Representative:
  • Ms. Asha Rani Balaram
Pre-Primary:
  • Ms. Priti R (Sai Krishnan S UKG A)
  • Ms. Mohanya K S A (Krithick S G2B)
  • Ms. Kruthika A (Teacher)
Primary:
  • Ms. Malathi S (Lakshana D G4B)
  • Ms. Pavithra V (Ashwin G G5A)
  • Ms. Sudha P (Teacher)
Middle:
  • Ms. Kalaivani S (Mokshitha S K G6C)
  • Ms. Preethi G (Dwarakesh A G7C)
  • Ms. Lalitha S (Teacher)
Secondary:
  • Ms. Chitra Karthick V (Sujanth Sachin K G9B)
  • Ms. Rajeswari A (Hariharan A R G10B)
  • Ms. Bavya A (Teacher)
  • To provide a platform for parents, guardians, and teachers of Balsam Academy to meet, exchange ideas, deeply analyze issues, make recommendations, and effectively pursue the implementation of decisions on matters affecting education or learning in Balsam Academy.
  • To foster mutual understanding, harmonious relationships, and cooperation among parents, guardians, and teachers in fulfilling their common aim - the welfare of the school and the students/pupils.
  • To work with the Parent Volunteer System to plan and provide activities that support lesson plans given to the students, as well as classroom activities.
  • To build a sense of community at the school through increased and sustained parental participation and involvement in school events.
SCHOOL SAFETY COMMITTEE

SCHOOL SAFETY COMMITTEE PRINCIPAL (ADMINISTRATIVE LEADER): MR. PRABAKARAN.B

Student Safety Officer (SSO):
  • Mr. Kishore Kumar U
Faculty:
  • Non Teaching Staff: Ms. Manjula
  • Teaching Staff: Ms. Usha Rani
Parent Representatives:
  • SMC: Ms. Vanitha P, (Pranesha.U.V - G4B)
  • Secondary: Ms. Asha Kumari P (Mahika.A.P- G9B)
Student Representatives:
  • Jishnu K (G10C)
  • Akilah Kaunain S (G9B)
  • Ensure the safety and security of students, staff, and visitors within the school premises.
  • Identify potential safety hazards and develop strategies to mitigate them.
  • Establish and communicate safety policies and procedures to all stakeholders, including students, staff, and parents.
  • Ensure that emergency response plans are in place and that all stakeholders are aware of their roles and responsibilities in case of an emergency.
  • Monitor the implementation of safety policies and procedures and provide regular training to staff and students.
  • Work closely with local law enforcement agencies and other relevant authorities to enhance school safety and security.
  • Regularly review and update safety policies and procedures to reflect changes in the school environment and community.
SCHOOL TRANSPORT COMMITTEE

SCHOOL TRANSPORT COMMITTEE (STC) PRINCIPAL (ADMINISTRATIVE LEADER): MR.PRABAKARAN.B TRANSPORT MANAGER: KISHORE KUMAR. U

Parent Representatives:
  • Mr. Elayaraja J (Sarveshragavendar.E - G5B)
  • Ms. Kalaiselvi V (Sharvesh V - G2A)
  • Ms Malathi S (Lakshana D - G4B)
  • Mr. P Rengaraj (Krishmitha R - G5B)
  • Mr Kalaiselvan J (Bhagath K - G4B)
  • Ms Logeshwari P (Kayan R V - G1B)
  • Ms Ramya A (Shanvitha P - G1B)
  • Mr Madhanraj R (Roshan M - G3A)
Teacher Representatives:
  • Ms. Revathi S
  • Ms. Sudha P
  • Ms. Sudha K
  • Ms. Latha M
  • Ms. Priyadarshini. J
  • Ms. Rashmi R
  • Ms. Karthiga S
  • Ensure the safety and security of students, staff, and visitors within the school premises.
  • Identify potential safety hazards and develop strategies to mitigate them.
  • Establish and communicate safety policies and procedures to all stakeholders, including students, staff, and parents.
  • Ensure that emergency response plans are in place and that all stakeholders are aware of their roles and responsibilities in case of an emergency.
  • Monitor the implementation of safety policies and procedures and provide regular training to staff and students.
  • Work closely with local law enforcement agencies and other relevant authorities to enhance school safety and security.
  • Regularly review and update safety policies and procedures to reflect changes in the school environment and community.
SCHOOL DISASTER MANAGEMENT

SCHOOL DISASTER MANAGEMENT COMMITTEE (SDMC) PRINCIPAL (ADMINISTRATIVE LEADER) MR. PRABAKARAN.B

Teacher representative:
  • Mr Sivakumar P (Teacher)
Parent representative:
  • Ms Gayathri K (Jishnu K - G10C)
SCB representatives:
  • Mohammed Ayaan S A (G10C),
  • Sheejal A P (G10C)
Representative of Relief / Revenue / Disaster:
  • Dr.Ganapathy (VIT)
Management Department / District
Administration /Municipal Corporation:
  • Mr. Karthikeyan,VAO, Mukundarayapuram
Representative from Fire Service (From Nearest Fire Station):
  • Mr. Vinayagam, SIPCOT- Fire Station
Representative from Police Station (From Nearest Police Station):
  • Mr. Padmanaban, Arcot Police Station
Representative from the Health Department (Local Doctor-Lalapet):
  • Mr. Annamalai, Block Health Inspector, Lalapet
  • Overall responsibility for disaster management in the school
  • Development of the School Disaster Management Plan (SDMP)
  • Implementation of the SDMP in collaboration with other stakeholders
  • Conducting regular mock drills in consultation with experts to evaluate school's disaster preparedness and identify gaps
  • Updating the SDMP at regular intervals to reflect changes in the school environment
  • Establishing Disaster Management Teams to handle various themes of disaster management and delegate responsibilities to team members
  • Disseminating the SDMP to all school stakeholders
  • Conducting periodic meetings to review progress of SDMP implementation and outline future steps for disaster preparedness and mitigation
CLUBS COMMITTEE

CLUBS COMMITTEE PRINCIPAL (ADMINISTRATIVE LEADER) MR. PRABAKARAN.B

Teacher Representatives:
  • Club owners
Student Representatives:
  • Club Presidents and Vice-Presidents
  • Developing guidelines and rules for the functioning of the clubs and ensuring adherence by club members
  • Encouraging students (Stages 3&4) to join clubs and participate in club activities to develop their interests and skills
  • Organizing training programs and workshops for club members to enhance their skills and knowledge in their respective areas of interest
  • Providing necessary resources such as equipment, materials, and space for the functioning of the clubs
  • Evaluating the performance of the clubs and providing feedback to club members for improvement
  • Collaborating with other committees in the school to organize school events and programs where clubs can showcase their talents and skills
  • Maintaining records of club activities and reporting to the school management periodically
INTERNAL COMPLAINTS COMMITTEE

INTERNAL COMPLAINTS COMMITTEE PRINCIPAL (ADMINISTRATIVE LEADER) MR. PRABAKARAN.B

Teacher Representatives:
  • Primary: Ms Arthy R
  • Secondary: Ms Sujatha R
Student Representatives:
  • Hemavarshini. Y (G10C)
  • Sujanth Sachin (G9B)
  • To create a safe and secure learning environment for all students and staff, free from any form of discrimination or harassment.
  • To provide a platform for students and staff to raise concerns and complaints related to academic and non-academic issues, assessment-related grievances, victimization complaints, attendance- related problems, fee-related concerns, exam-conducting issues, and any other relevant matters.
  • To investigate and resolve complaints in a timely and impartial manner, ensuring that the principles of natural justice are followed.
  • To ensure that confidentiality is maintained throughout the complaint handling process and that the identity of the complainant and accused is protected.
  • To educate and raise awareness among students and staff about their rights and responsibilities, as well as the policies and procedures related to the handling of complaints.
  • To provide support and assistance to complainants and accused parties throughout the complaint handling process, including counseling and other relevant services.
  • To maintain records of all complaints received and the actions taken to resolve them, for future reference and analysis.
RIGHT TO EDUCATION COMMITTEE

RIGHT TO EDUCATION COMMITTEE (RTE) PRINCIPAL (ADMINISTRATIVE LEADER) MR. PRABAKARAN.B

Head of Operations:
  • Mr. Delhibabu A
Management member:
  • Mr. Sundar K
Admissions Officer:
  • Ms. Meenakshi T K
  • Monitoring the school's adherence to the norms and standards prescribed in the Schedule of the RTE Act.
POCSO COMMITTEE

POCSO COMMITTEE PRINCIPAL (INSTRUCTIONAL LEADER): MS. HEMAKUMARI.B

Male Teacher:
  • Mr. Suman. D
Female Teacher:
  • Ms. Arshia Khan
Female Student:
  • Mahika.A P. (G9B)
Male Student:
  • Bharadwaj Murrari. H (G10C)
Non-Teaching Staff:
  • Ms. Sumithra . B
  • To promote and ensure gender equality in the workplace
  • To prevent and combat sexual harassment and abuse in the workplace
  • To develop guidelines for preventing and combatting sexual harassment
  • To investigate and address cases of discrimination related to sexual harassment
  • To recommend appropriate actions to management in a time-bound manner
CORE LEARNING TEAM

CORE LEARNING TEAM PRINCIPAL (INSTRUCTIONAL LEADER): MS. HEMA KUMARI.B

Management Member:
  • Ms. Shubhadaini Joshi
Principal:
  • Mr. Prabakaran B
Team Leader:
  • Ms. Hemakumari B
Scholastic Heads:
  • Mr Vigneshwaran T (English)
  • Ms Sujatha R (Tamil)
  • Ms Vijayalakshmi P (Hindi)
  • Mr Prabakaran B (Math)
  • Ms Kaveri Priya K R (Science)
  • Mr Toji Jose (Social Science)
Co-scholastic Head:
  • Ms Srilakshmi K
Co-Curricular Teacher:
  • Ms.Vidhya Shree K
Counselor:
  • Ms. Devika M
Admin Representative:
  • Mr. Delhi Babu A
IT Staff:
  • Mr. Dinesh Kumaar R
Parent Representatives:
  • Pre-primary: Ms.Yamini Yogalakshmi K (Diya Shree V - UKGB)
  • Primary: Ms. Sujithra U (Geethisha.V - G3B)
  • Middle: Ms. Vidhya S (Olivia Marshal - G6A)
  • Secondary: Ms. Nalini P (Sujith N P - G10C)
Teacher Representatives:
  • Pre-primary: Ms. Priyanga G
  • Primary: Ms. Shanmuga Priya V
  • Middle: Ms. Nadhiya D
  • Secondary: Ms. Bharathi P
Student Representatives:
  • Pre-primary: Eashwar Varun (G2B) Primary: Subasree S (G5A)
  • Middle: Udith Raghav S (G7B)
  • Secondary: Leeneha R (G10C)
  • Secondary: Nafees M (G9A)
  • The Core Learning Team is responsible for ensuring the quality of the curriculum, pedagogy, and assessment in the school.
  • The team works to develop and improve the curriculum by aligning it with the latest educational standards and research.
  • The team focuses on creating effective teaching strategies and pedagogical practices that engage students and enhance their learning.
  • The team designs assessments that measure student progress and achievement, and provides feedback to teachers to improve their instructional practices.
  • The team collaborates with teachers to provide professional development opportunities that enhance their knowledge and skills in curriculum, pedagogy, and assessment.
  • The team monitors and evaluates the implementation of the curriculum and instructional practices to ensure their effectiveness and alignment with the school's goals and vision.
  • The team identifies and addresses any gaps or areas for improvement in the curriculum, pedagogy, and assessment, and develops action plans to address them.
  • The team communicates with parents and other stakeholders about the school's curriculum, pedagogy, and assessment practices to ensure transparency and engagement.
KALASETHU AND ART INTEGRATED LEARNING

KALASETHU AND ART INTEGRATED LEARNING COMMITTEE PRINCIPAL - INSTRUCTIONAL LEADER: MS HEMAKUMARI B

Teacher Representatives:
  • HRTs & Subject Teachers
Student Representatives:
  • Subhiksha B (G10A), Roshan Darshan V M (G9B)
  • Sujith N P (G10C), Ashwitha J (G9A)
  • Helping students learn about the culture, language, history, and traditions of the paired state in India.
  • Coordinating with other schools or institutions located in the paired state for joint events that promote national integration and foster unity.
  • Developing and implementing strategies for integrating art into the teaching of academic subjects.
  • Ensuring lesson plans incorporate art.
  • Organizing workshops and training programs for teachers.
  • Organizing art-related events and enhancing the learning experience of students by incorporating art into their education.
ASSESSMENT AND EVALUATION COMMITTEE

ASSESSMENT AND EVALUATION COMMITTEE PRINCIPAL - INSTRUCTIONAL LEADER: MS HEMAKUMARI B

Teacher Representatives:
  • Ms Kaveripriya K R
  • Ms Josephine Aishwarya
Student Representatives:
  • Kanish V (G10C), Niranjana P L (G9B)
  • Harini V P (G10C), Mukesh P (G9B)
  • Developing and reviewing assessment policies and procedures.
  • Reviewing and analyzing student assessment data.
  • Ensuring the validity and reliability of assessment.
  • Developing and implementing strategies for using assessment data to improve student performance.
  • Collaborating with teachers, administrators, and parents to ensure effective assessment practices.
  • Identifying and assessing students who are gifted or at risk.
  • Developing and implementing strategies for meeting the needs of gifted and at-risk students.
  • Advocating for gifted and at-risk students with parents, administrators, and other stakeholders.
  • Collaborating with other committees and teams to ensure that gifted and at-risk students receive appropriate support and services.
ASSEMBLY & BROADCASTING COMMITTEE

ASSEMBLY & BROADCASTING COMMITTEE VICE-PRINCIPAL: MS.SHALINI.S SCB HEAD: MR. TOJI JOSE

Teacher Representatives:
  • House Advisors and Co-advisors
Student Representatives:
  • Srivathsan V (G10C), Yashika S (G9A)
  • Organize weekly and special assemblies in the school, deciding content and structure to meet school goals.
  • Broadcast important announcements, news, and updates to the school community using various electronic devices.
  • Coordinate and manage events that require audio and video support, such as school plays, concerts, and guest lectures.
  • Train students on how to use audio and video equipment, speak in public, and manage technical issues.
  • Manage the content that is broadcasted during assemblies and other events, ensuring it is appropriate and aligns with educational and social goals of the school.
  • Work closely with teachers, students, and other school administrators to ensure well-planned and well-executed assemblies and events.
  • Ensure that all equipment is set up properly and troubleshoot any technical issues that may arise during events.
  • Collaborate with other committees and school stakeholders to keep the school community informed, engaged, and connected.
CONTESTS COMMITTEE

CONTESTS COMMITTEE VICE-PRINCIPAL: MS.SHALINI.S SCB HEAD: MR. TOJI JOSE

Teacher Representatives:
  • Contest Co-ordinators, House advisors & Co-advisors
Student Representatives:
  • Kanishka M K (G10B), Yuvaraj J (G9A), House Captains and Vice-Captains
  • Plan and organise various scholastic and co-scholastic contests in the school.
  • Identify suitable themes and topics for the contests.
  • Set up rules, guidelines, and evaluation criteria for each contest.
  • Publicise the contests to the school community and ensure maximum participation.
  • Arrange logistics, resources, and infrastructure required for the contests.
  • Coordinate with judges, experts, and external agencies for conducting and evaluating the contests.
  • Ensure fairness and transparency in the selection process and announce results on time
  • Provide feedback and recognition to the winners and participants.
  • Collect feedback from participants and stakeholders and incorporate it in future planning
  • Maintain records, documentation, and financial statements related to the contests.
  • Play a crucial role in promoting and fostering a healthy competitive spirit among students and helping in their all- round development.
COMMUNITY OUTREACH & OUTBOUND

COMMUNITY OUTREACH & OUTBOUND LEARNING COMMITTEE VICE-PRINCIPAL: MS. SHALINI S

Teacher Representatives:
  • Ms Srilakshmi K, Ms Saranya R S
Student Representatives:
  • Dwaragesan V M (G10A)
  • Subhashini U (G9A),
  • Siddart Venthan V L (G10B)
  • Akshaya H (G9A)
  • Developing and implementing community service programs that promote social responsibility among students
  • Organizing field trips that allow students to learn beyond the classroom setting
  • Inviting guest speakers to share their experiences and knowledge with students
  • Promoting cultural awareness among students through cultural events and activities
  • Building partnerships with community organizations to enhance the learning experience of students
  • Monitoring and evaluating the effectiveness of the programs and activities implemented
  • Collecting feedback from students, teachers, and community members to improve future programs.
STUDENT COUNCIL BODY

STUDENT COUNCIL BODY (SCB) VICE-PRINCIPAL: MS.SHALINI.S SCB HEAD: MR.TOJI JOSE

House Advisors and Co-advisors Alpines:
  • Ms Mohana Priya E, Ms Sudha.K
Grands:
  • Ms Shanmugapriya.S, Ms Jayasudha.S
Himalayans:
  • Ms Saritha.P, Ms Kruthika.A
Tylers:
  • Ms Komal Grover, Ms Sudha.P
Head Boy:
  • Mohammed Ayaan S A (G10C)
Head Girl:
  • Sheejal A P (G10C)
Sports Captain:
  • Manisha Shree V (G10C)
Beyond Academics Captain:
  • Karthik M (G10C)
House Captains and Vice-Captains Alpines:
  • Zeba Talhath A (G9B) & Rithishree A R (G9B)
Grands:
  • Vishaal Lakshmanan M (G9A) & Shreelekha S (G9A)
Himalayans:
  • Sai Supriya D (G9B) & Sai Vignesh S (G9B)
Tylers:
  • Aryavardhan A S & Yuva Sree Devi K S (G9A)
  • Providing a platform for students to voice their opinions, concerns, and suggestions regarding school policies and procedures.
  • Promoting student involvement in school activities and events, such as sports, cultural festivals, and fundraising events.
  • Encouraging student leadership and personal growth through leadership roles in the student council and other student organizations.
  • Advocating for student rights and promoting fairness and equality in school.
  • Fostering a sense of community and school spirit among students through social events, school pride activities, and volunteer opportunities.
  • Collaborating with school administrators and faculty to create a safe and inclusive learning environment for all students.
  • Developing and implementing initiatives of all student-led committees.
ANTI-BULLYING AND ANTI-RAGGING

ANTI-BULLYING AND ANTI-RAGGING COMMITTEE VICE-PRINCIPAL: MS.SHALINI.S

Senior Teacher:
  • Mr. Toji Jose
School Doctor:
  • Dr. Vimal Prabhakaran (SMC)
School Counselor:
  • Ms. Devika
Parent Representative:
  • Ms. Thamarai Selvi V (Subhashini U G9A)
Student Representatives:
  • Vaishtnavi V S (G10C), Jashwanth R (G9B)
Management Member:
  • Mr. Roshan Balaram
Legal Member:
  • Ms. Muthu Abirami TV (SMC)
  • Create awareness about the harmful effects of bullying and ragging among students, teachers, and staff.
  • Develop and implement strategies to prevent bullying and ragging incidents in the school.
  • Set up counselling services, create a safe and welcoming school environment, and organise anti-bullying and anti-ragging campaigns
  • Receive and investigate complaints of bullying and ragging in a timely and efficient manner.
  • Investigate all reported cases of bullying and ragging, while maintaining confidentiality of the complainant and accused.
  • Take appropriate action against the perpetrators of bullying and ragging, including counselling, suspension, expulsion, and/or legal action.
  • Maintain records of all reported cases of bullying and ragging, investigations conducted, and actions taken.
  • Regularly report to the school management and parents about the number and types of bullying and ragging incidents, investigations conducted, and actions taken.
EVENTS & CELEBRATIONS COMMITTEE

EVENTS & CELEBRATIONS COMMITTEE VICE PRINCIPAL: MS. SHALINI. S E&C COORDINATOR: MR SIVAKUMAR P

Teacher Representative:
  • Respective Level Monitors & PTA members
Parent Representatives:
  • PTA members
Student Representatives:
  • Kalyan Sree V (G10C), Varsha K S (G9B)
  • Krishnikaa Sree N (G10C), Janani M (G9A)
  • Plan various events throughout the year, such as cultural festivals, sports meets, annual day celebrations, and social events.
  • Manage the budget for each event and ensures that all expenses are accounted for and within the allotted budget.
  • Work closely with teachers, students, and parents to involve everyone in the planning and execution of events.
  • Arrange logistics, such as booking venues, arranging transportation, and coordinating with vendors.
  • Promote the events to the wider school community by creating posters, flyers, and other promotional materials.
  • Oversee the execution of the events, ensuring that everything runs smoothly and according to plan.
  • Evaluate the success, including attendance, feedback from participants, and areas for improvement.
GUIDELINES

AGENDA

The Sub-committee Head is responsible for preparing the agenda, and all associated documents will be distributed to members before the meeting, whenever possible. Members may request additional items be added to the agenda in advance of the meeting. In cases where a new item is of sufficient urgency, the Sub-committee may agree at the meeting that it requires immediate attention. The Sub-committee Head may prioritize important items by reordering the agenda, but all items on the agenda must be discussed.

MINUTES

All decisions made by the sub-committee must be recorded in the form of minutes. The minutes should include key points raised in the discussions, dates and times of meetings, attendance and apologies, and action items. Each decision should specify who will be responsible for implementing it or following it up. The person who chaired the meeting should sign the minutes once they have been accepted as a true and accurate record of the meeting. The minutes, along with the agenda for the next meeting, should be distributed to all members before the start of the next meeting.

PROCEEDINGS OF MEETINGS

The Sub-committee Head will chair the meeting and facilitate discussion, refraining from taking part in discussions to ensure impartiality. If the Sub-committee Head wishes to participate in a discussion, he or she may designate another member to chair the meeting.

The Sub-committee Head is responsible for ensuring that:

  • Meetings have a clear purpose, are focused, and result in positive and timely outcomes/decisions.
  • All members have the opportunity to comment and are treated equally in partnership.
  • All members are provided with available information to enable them to be aware of the issues being discussed.
  • Meeting procedures are clear and understood by all.
  • Meetings stick to the agenda items within appropriate time limits and are dealt with decisively.
  • Discussion is related to the committee's roles and responsibilities.
  • Discussions more suitable for the whole committee or another sub-committee are referred to.
  • Discussion about individual teachers/students/families or confidential information related to any individual is unacceptable.
  • Opportunity may be given to those not on the committee for input on an issue, where deemed appropriate.
  • Proposed points of agreement are in writing to assist the chair in reporting to the board members.
  • Discussions are directed towards making decisions that are generally accepted, effective, clear, and acceptable to those who will be required to implement them.
  • A decision can be changed by the committee in its normal way of agreeing to other matters.

ALL OTHER MEMBERS WILL ASSIST BY

  • Cooperating with the Sub-committee Head and allowing the standing orders to operate.
  • Respecting opinions, allowing all voices to be heard, and treating everyone equally.
  • Working together, trusting each other, respecting confidentiality, sharing tasks, and seeking agreed ways forward.
  • Showing goodwill and understanding regarding the roles of the committee and the management/operational/leadership role of the school.

REPORTING

While the sub-committees function under the guidance of the Sub-committee Head, the collective reports from all the sub-committees shall be compiled and presented to the school community and the management on the 15th of every month. This responsibility falls on the Principal (Administrative Leader), the Principal (Instructional Leader) and the Vice-Principal.