The School Managing Committee (SMC) is an officially constituted body approved by the Board of Trustees of the school.

SMC is accountable to the school and to the school community, responsible for doing what is in the best interest of the school and what is in the best interest of all students collectively. SMC is accountable to their board and responsible for following the by-laws of the board.

The School Managing Committee comprises of the following members:

• Chairperson
• The Head of the school. She/he will be a Member Secretary of the School Management Committee.
• Two parents of students studying in the school. One father and one mother of students in co-educational schools.
• Two teachers of the school.
• Two other persons (of whom one shall be women); who are, or have been, teachers of any other school or of any college, to be nominated by the Trust/Society/Company:
• Two members nominated by the board
• The remaining members to be nominated or elected as the case may be, in accordance with the rules and regulations of the society/trust/company running the school.

The School Managing Committee shall have the following powers/functions:

1. It shall have the power to supervise the activities of the school for its smooth functioning.
2. It will work as per the specific directions given by the Board regarding admission policy. However, admissions will be made as per merit without discretion of caste/creed/religion and region.
3. It shall consider the welfare of the teachers and employees of the school.
4. It shall evolve both short-term and long-term programmes for the improvement of the school.
5. It shall have the powers for making appointment of teachers and non-teaching staff.
6. It shall exercise financial powers beyond those delegated to the Principal within the budgetary provision of the school.
7. It shall have the power to take stock of academic programmes and progress of the school without jeopardising the academic freedom of Principal.
8. It shall guide the Principal in school management.
9. It shall ensure that the norms given in the Act of the State and by the CBSE regarding terms and conditions of service and other rules governing recognition/affiliation of the school are strictly adhered to.
10. It shall ensure that the school gets Furniture, Science equipment, Library books and other teaching aids and the requisite sports material in adequate quantity and on time.
11. It shall exercise powers to take disciplinary action against staff
12. It shall ensure that no financial irregularity is committed or any irregular procedure regarding admission/examinations is adopted.
13. It shall have the power to propose to the Board, the rates of tuition fees and other annual charges and review the budget of the school presented by the Principal for forwarding the same to Board for approval.
14. It shall ensure the safety and security of children and staff of the school and give directions for improvement.
15. It shall look in to the grievances of the teachers and staff in connection with their service conditions and pay etc., and dispose such grievances in accordance with applicable rules.
16. The Managing Committee will meet at least twice in an academic session

SMC MEMBERS

The school core committee governs and guides, decides and implements policies recommended or ratified by the managing committee and oversees day-to-day running of the school. It is an officially constituted body approved by the Board of Trustees. All role-holders are members of this committee.

SCC makes, modifies and recommends all policies related to school – in terms of micro and meso level operations.

This committee supervises the activity of the school for its smooth functioning. It works in accordance with the specific directions given by the Board regarding all school policy matters. It acts as bridge between the Board, Managing committee and the School.

The School Core Committee comprises of various sub-committees as listed below. They are appointed by the Board to govern one aspect of the school. ALL members hold office for a year and can be reappointed based on their performances.

Members of School Core Committee 2021-22

Meetings

Each sub-committee shall meet on the dates marked on the school calendar and collectively once every month and be chaired by the President and strictly adhere to the Committee meeting calendar. Every member of the sub-committee must be present and if one is unable to attend a meeting, prior notice and apology must be sent on their behalf. The minutes of each meeting must be recorded properly and submitted to the chair at the end of the meeting.

All the meetings are expected to be open to the school community. There may be times when the meeting or a part of the meeting needs to be closed to protect confidentiality or privacy or for any other valid reason. In such case, the committee will need to approve a recommendation to hold a closed session.

Absence of President

In absence of the President (School Head) at the time of a meeting, the Vice-President (Deputy Head) must chair the SCC meeting. If neither the president nor the deputy head is present, the members may elect one of themselves to chair the meeting and the minutes should be forwarded to the President after the meeting is adjourned.

Agenda

The agenda will be established by the President. The agenda and associated documents will be distributed whenever possible prior to the day of the meeting

Members may request additional items added to the agenda in advance of the meeting. Committee may agree at the meeting, that a new item is of sufficient urgency to require immediate attention.

The chairperson may reorder the agenda to deal with important items first, although all the items must be discussed.

Minutes

• All decisions of the committee shall be recorded as minutes. Key points raised in the discussions may be included in the minutes. Also, the dates and times of meetings, those present and apologies should be included.
• The minutes shall also indicate who will act in respect of the decision made. Thus, when a decision is made, agreement will also be made as to who will implement it or follow it up.
• Once the minutes have been accepted as a true and accurate record of the meeting, they are to be signed by the person who chaired the meeting.
• The minutes shall be distributed with the agenda in the next meeting.

Proceedings of meetings

The President will chair the meeting and facilitate discussion. To do this appropriately and impartially the President would normally refrain from taking part in the discussions. If the President wants to get involved in a discussion on an issue it is common for her/him to allow the Deputy Head to chair the meeting.

The President shall see to that the meeting operates such that:

• Meetings have a clear purpose, are focused, and have positive and timely outcomes/decisions that are developed after careful considerations.
• All the members who wish to comment are given opportunity to do so and all are treated equally important in a partnership. The participation of all members is actively promoted.
• All the members are provided available information to enable them to be aware of the issue being discussed.
• Meeting procedures are clear and understood by all.
• Meetings should stick to the agenda items within appropriate time limits, and dealt with decisively.
• People stay on topic, with one person speaking at a time and everyone respecting and actively listening to the views of others.
• Discussion is related to committee’s roles and responsibilities.
• Discussions more suitable for the whole committee or another sub-committee are referred to it.
• Discussion about individual teachers/students/families or confidential information related to any individual is unacceptable.
• Opportunity may be given to those no on the committee for input an issue, where deemed appropriate.
• Proposed points of agreement are in writing to assist the chair to report to the board members.
• Discussions are to be directed towards making a decision that would be generally accepted, effective, clear, and acceptable to those who will be required to implement it.
• A decision can be changed by the committee in its normal way of agreeing to other matters.

All other members will assist the President and the Committee by

• Cooperating with the President on the above points and allowing the standing orders to operate.
• Respecting opinions, allowing all voices to be heard and treating everyone equally.
• Working together, trusting each other, respecting confidentiality, sharing tasks and seeking agreed ways forward.
• Showing goodwill and understanding regarding the roles of the committee and the management/operational/leadership role of the school. Where the respective roles may be unclear, the president will clarify the matter.
• E-mail to members may be used as a required to circulate information which will either clarify or facilitate/sign off on proposals between meetings.

Reporting

While the sub-committees function under the President, the collective report of all the sub-committees shall be generated and presented to the school community and the Board Members on the first Saturday of every month by the President of SCC.

Parent Teacher Council (PTC) of Balsam Academy is a non-profit, non-political and non-sectarian organisation comprising of Home Room Teachers and parents who work to support the school in a wide variety of ways. The function of PTC is not only to help/support the School in the development of students but also to provide help/support in the improvement and development of the School.

AIMS AND OBJECTIVES:

The aims and objectives of the council shall be

1. To provide the platform for parents, guardians and teachers of Balsam Academy to meet, exchange, deeply analyse issues, make recommendations and effectively pursue the implementation of decisions on matters affecting education or learning in Balsam Academy.
2. To foster mutual understanding, harmonious relationship and cooperation among parents, guardians, and teachers in the fulfilment of their common aim, the welfare of the school and the pupils/students therein.
3. Work with the Parent Volunteer System to plan and provide above activities and class room activities that support lesson plans given to the students.
4. Build a sense of community at school through increased and sustained parental participation and involvement in school events.

PTC MEMBERS 2021-2022

School Transport Committee (STC) of Balsam Academy is a non-profit, non-political and non- sectarian committee comprising of Teachers and Parents who work to support the school transport facility in a wide variety of ways. The function of STC is not only to help and support the School in safe and secure commutation of students but also to provide help and support in the improvement and development of the School Transport system.

AIMS AND OBJECTIVES:

1. To provide the platform for parents, guardians and teachers of Balsam Academy to meet, exchange, deeply analyse issues, make recommendations and effectively pursue the implementation of decisions on matters affecting safety or security in School Transport.
2. To foster mutual understanding, harmonious relationship and cooperation among parents, guardians, and teachers in the fulfilment of their common aim, the welfare of the school and the pupils/students therein.
3. Work with the Parent Volunteer System to plan and provide above activities and Learning on Wheels activities that engage the students during the transit to and from school.
4. Build a sense of community at school through increased and sustained parental participation and involvement in smooth operation of the school buses.

MEMBERS OF THE SCHOOL TRANSPORT COMMITTEE 2021-2022

Balsam Academy Student Council is a student-based civic organization designed to help promote school spirit and leadership among students.

Students participating in all levels of the Council will maintain a high standard of personal conduct. Council members will demonstrate leadership qualities by serving as good examples of behaviour through their words and actions.

All Council members will be expected to participate in approved activities, which will serve to enhance the quality of both the physical and behaviour environment of the school.

The objective of our student council body is

1. To develop positive attitudes and to practice good citizenship.
2. To promote harmonious relations throughout the entire school.
3. To improve student/faculty relationships.
4. To improve school morale and general welfare.
5. To provide a forum for student expression.
6. To plan special events or projects.

MEMBERS OF SCB FOR 2021-2022

The SDMC will be the overall in-charge for disaster management in school. It will perform the following duties:

• Preparation of the School Disaster Management Plan (SDMP).
• Implementation of the plan with the support of other stakeholders.
• Organise mock drills in consultation with experts to check disaster preparedness in school & identify gaps.
• Update SDMP at regular intervals.
• Constitute Disaster Management Teams on various themes of disaster management and delegate identified responsibilities.
• Dissemination of the SDMP to all stakeholders of the school.

The committee should periodically hold meetings to review the progress of the School Disaster Management Plan implementation and chalk out future course of action for disaster preparedness and mitigation.

MEMBERS OF SCHOOL DISASTER MANAGEMENT COMMITTEE 2021-2022

GRIEVANCE REDRESSAL CELL

The objective of the Grievance Cell is to develop a responsive and accountable attitude among all the stakeholders to maintain a harmonious educational atmosphere in the school. A Grievance Cell has been constituted for the redressal of the problems reported by the Students, Staff and Parents of the school with the following objectives

• Upholding the dignity of the school by ensuring strife free atmosphere in the school through promoting cordial Student-Student relationship and Student-teacher relationship, Parent-Teacher relationship, etc.
• Encouraging the Students to express their grievances / problems freely and frankly, without any fear of being victimized.
• Suggestion / complaint Box is installed in front of the Administrative Block and Academic Block in which the Students, Staff and Parents, who want to remain anonymous, put in writing their grievances and their suggestions for improving the Academics / Administration in the school.
• Advising members of the school to respect the right and dignity of one another and show utmost restraint and patience whenever any occasion of rift arises.
• Advising All the Students to refrain from inciting Students against other Students, teachers and school administration.
• Advising all staffs to be affectionate to the Students and not behave in a vindictive manner towards any of them for any reason.
• Ragging in any form is strictly prohibited in and outside the institution. Any violation of ragging and disciplinary rules is urgently brought to the notice of the School Principal.

The students are the main stakeholders in any institution imparting education, and it’s our endeavour to make all efforts to ensure transparency in all the activities at different stages. Taking this spirit in consideration the school have the set mechanism for students for redressal of their grievances as under:

The Grievances may broadly include the following complaints of the aggrieved students

1. Academic
2. Non-Academic
3. Grievance related to Assessment
4. Grievance related to Victimization
5. Grievance related to Attendance
6. Grievance related to charging of fees
7. Grievance regarding conducting of Examinations
8. Harassment by colleague students or the teachers etc.

It is good to air a grievance rather than to keep it bottled up. Protection of human rights is essential for all round development of an individual’s personality to realize the primary needs of the students and staff and secure civil liberty for everybody, a grievance redressal cell has been constituted. The cell is indented to find solutions for problems like sexual harassment –any kind of physical or mental harassment, complaints regarding class room teaching-class room management, completion of syllabus, teaching methods etc., when they arise. The grievance redressal cell convenes meetings periodically and takes steps to redress the grievance.

RESPONSIBILITY OF REDRESSAL COMMITTEE

1. The final responsibility for grievance redressal rests with the Principal of the School.
2. The school expects that grievance redressal be time bound and result oriented. Every grievance is expected to be resolved within a reasonably period.
3. The grievance Redressal cell of the school shall monitor status and progress of grievance Redressal and shall furnish report on grievance redressal position to the Chairman of the school.

POWERS

• In case of any grievance the members of the cell are empowered to sort out the problems at their level through discussion with students.
• In case the members fail to find out any solution then the matter is referred to the Principal for final commitment on the matter.
• Considering the nature and depth of the grievances due inquiry is made by the members of the cell and through personal discussion the matter is solved. If anybody is found to be guilty for any kind of nuisance, immediate action will be taken by the School Management.

EXCLUSIONS

The grievance Redressal cell shall not entertain the following issues

• Decisions regarding award of scholarship, fee concessions, medals etc.;
• Decisions made by the school about disciplinary matters and misconduct.
• Decisions of the admissions offered by the school.
• Decisions by competent authority on assessment and examination results.

PREVENTION AGAINST SEXUAL HARASSMENT AND ABUSE

The objective is to effectively enforce gender equality and guarantee against sexual harassment and abuse. The committee develops guidelines to combat sexual harassment, deals with cases of discrimination, and recommends actions against guilty to management, in a time bound manner.

The employees approach committee regarding complains such as

• Physical contact and advances
• Awkward and embarrassing remarks or jokes
• Unwanted and improper flaunting of pictures or videos
• Violate privacy

Enquiry begins once the complainant fills in the required form and submits a detailed statement of incidents/ allegations. The statement of allegation will be shared with the accused. Both parties shall be given opportunities to defend their case while maintaining confidentiality. Fair process shall be adopted to arrive at the decision. The process of enquiry and delivery of decisions shall not exceed 30 days.

If it is determined that harassment has occurred; prompt action shall be taken. The committee members will communicate the investigation details to management. The disciplinary action will be in accordance with Child Protective Services (as per POCSO Act) and/or law enforcement in accordance with child abuse, Neglect and Exploitation prevention.

MEMBERS OF ANTI-SEXUAL HARASSMENT COMMITTEE 2021-22

The Committee shall communicate to the local population, the rights of the child and role of State Government, local authority, school and parents as enunciated in the RTE Act.

The objective is to:

• Ensure that the school has set apart 25% of the seats to the under privileged
• Monitor maintenance of the norms and standards in the school, as prescribed in the Schedule of the Act.
• Ensure transparency in the admission process and continued attendance of the children from RTE quota.
• Bring in regularity in case of any violation of rights of the child, in particular physical and mental harassment of children, denial of admission and timely provision of the free entitlements.
• Monitor the utilisation of the grants received from the appropriate government or local authority.

MEMBERS OF RTE COMMITTEE 2021-22