Admissions

Welcome to the Balsam Academy Admissions Office

We appreciate your interest in Balsam Academy and we hope the following information will help you learn more about the school and the Admission Process. Read all the relevant information regarding admission provided on the school website, visit campus if possible with prior appointment and meet parents of Balsam Academy to get first hand feedback about the school. Being well informed will help you take the right decision. Please contact our office if you have any questions or comments.

General Admission Policy

• Admission is open to all children irrespective of race, religion, caste, nationality or gender.
• Around 36-40 children per class.
• The child needs to fulfill age criteria as stipulated and ratified upon.
• Foreign nationals need to secure appropriate Visa / Resident Permit and submit relevant documents at the time of admission.
• Parents will be called for further process of admission after registration, which will strictly be on First Come First Serve basis. Wait listed students are called for admission process only if there is a vacancy created any time throughout the year during the last quarter of the academic year.
• Admission process includes Family Meet.

Admission Requirements

Admission requirements vary by age and stage level.

Programs offered:

• Stage 1 (4 years - K1 to G2)
• Stage 2 (3 years - G3 to G5)
• Stage 3 (3 years - G6 to G8)
• Stage 4 (2 years - G9 & G10)

Admission Pre-requisite: Entry at K1 – 3+ years old as on 31 st July of that academic year and so on for the rest of the Programs.

Admissions Timeline

The following information outlines the timing to apply to Balsam Academy.

Procedure for Admission – Stage 1

Note: Admission for Kindergarten is limited to the availability of seats. Selection will be through Draw System in case there are more applicants than the number of seats available).

Steps:

Step 1: Registration

Parents are requested to meet the School Admissions Officer to fill out the registration forms.

Step 2: Interaction with parent and student:

You will receive a call for Family Meet to register for "Education for Tomorrow" workshop.

Step 3: Collection of admission packet:

It is mandatory to attend this workshop (preferably both parents) if you are seeking admission at Balsam Academy.

Please note that if you have not attended the "Education for Tomorrow" (EFT) workshop on informed dates, then you will not be eligible to complete the admission process. Details regarding the workshop will be on our website.

You can collect the admission packet after attending the EFT workshop on payment of INR 500.

Admission Packet includes these:

1. Application Form - Application Form to be duly signed by both the parents. This document is required for Government Records
2. General Consent Form
3. Medical Form
4. Home-School Agreement
5. Fee Policy Agreement
6. Transport Agreement (in case you opt to use school transport)
7. Indemnity Bond
8. Prospectus

Step 4: Submission of all the documents:

Parents seeking admission for the next academic year need to come to school as per the slot and dates allotted to you. It is compulsory for parents to carry ALL the documents mentioned below at the time of admission process.

What needs to be submitted:

It is compulsory for parents to carry the following documents at the time of admission process.

Original:

1. Admission Application Form with complete details, signed by the parent.
2. Special Diagnosis if any (Medical /Learning Disability etc.)
3. School Leaving Certificate (TC) if applicable
4. 3 passport size photos of the child (latest)and one family photograph (parents, child and siblings only)

Photocopy:

1. Aadhaar Card copy for Indian Nationals and Passport copy for Foreign Nationals
2. Caste /Community certificate (if other than general or open)
3. Legal document if any (custody /visitation rights if applicable)

Self Attested:

1. Two copies of the Birth certificate.
2. Foreign National – appropriate permission document

What needs to be verified:

1. Birth Certificate
2. Foreign National –appropriate permission document

All the documents need to be complete. If any document is incomplete/missing, then you will not be eligible to complete the admission process.

Step 5: Communication of the admission status:

After the submission of documents and filling Admission Application form, the school office will verify the documents and update you on the application status by phone. The selected list of candidates will be displayed on the notice board

Step 6: Fee Payment

If your child has secured admission at Balsam Academy, then you need to pay the fee immediately through the bank challan generated.

Step 7: Confirmation

Once the fee is credited in our account, confirmation of admission will be given through SMS /e-mail and fee receipt will be sent to you.

Procedure for Admission – Stages 2, 3 and 4

Step 1: Registration

Parents are requested to meet the School Admissions Officer to fill out the registration forms.

Step 2: Interaction with parent and candidate:

You will receive a call for Family Meet.

Step 3: Diagnostic/Eligibility test:

These assessment tests are a tool for both the school and the parent to get a genuine assessment of where the child stands and if there are any areas of weaknesses that need to be focused upon.

Step 4: You will receive a call to register for "Education for Tomorrow" (EFT) workshop.

Step 5: Collection of admission packet:

It is mandatory to attend this workshop (preferably both parents) if you are seeking admission at Balsam Academy. If parents do not attend the workshop, then it might lead to cancellation of admission. You can collect the admission packet after attending the EFT workshop on payment of INR 500. This again is subject to openings in the upcoming year.

Admission Packet includes these:

1. Admission Application Form - to be duly signed by both the parents. This document is required for Government Records
2. General Consent Form
3. Medical Form
4. Home-School Agreement
5. Fee Policy Agreement
6. Transport Agreement (in case you opt to use school transport)
7. Indemnity Bond
8. Prospectus

Step 6: Submission of all the documents:

Parents seeking admission for the next academic year need to come to school as per the slot and dates allotted to you. It is compulsory for parents to carry ALL the documents mentioned below at the time of admission process.

What needs to be submitted:

1. Admission Application Form with complete details, signed by the parent.
2. Special Diagnosis if any (Medical /Learning Disability etc.)
3. "Parents' Undertaking" signed by both the parents.
4. School Leaving Certificate (TC) (Please submit it before school reopens or admission may stand cancelled)
5. Parent Evaluation Form.
6. Five passport size photographs of the child and one family photograph (parents, child and siblings only)

Photocopy:

1. Aadhaar Card copy for Indian Nationals and Passport copy for Foreign Nationals
2. Caste /Community certificate (if other than general or open)
3. Legal document if any (custody /visitation rights if applicable)
4. Progress reports (previous two years)
5. Conduct certificate (applicable to students above Grade 4)

Self Attested:

1. Two copies of the Birth certificate.
2. Foreign National – appropriate permission document

What needs to be verified:

1. Birth Certificate
2. Foreign National – appropriate permission document
3. Progress reports (previous two years)
4. Conduct certificate (applicable to students above Grade 4)

Please note that the admission process will be treated as incomplete if any of the documents mentioned above are not submitted.

Step 7: Communication of admission status:

After the submission of documents and filling Admission Application form, the school office will verify the documents and update you about your child's admission status through call and SMS. If your child is placed in the waiting pool, you will receive a final decision latest by 30th May of the academic year. The selected list of candidates will be displayed on the notice board.

Step 8: Fee Payment:

If your child has secured admission at Balsam Academy, then you need to deposit the fee immediately through the bank challan generated.

Step 9: Confirmation of admission:

We will be sending a confirmation SMS /e-mail to you once we receive your child's fees.

Selection Criteria

The admission for Grade 6 to 9 will be confirmed only after the Eligibility tests.

Important Points

• Please fill up all the details carefully. The name of child and parents should be as per submitted document only.
• In case of any change, it should be supported by appropriate legal documents
• The school will not entertain requests for change in names after the admission is confirmed.
• The parents must fill in the admission forms themselves.
• Neither collection of admission form nor its submission is a guarantee of admission to the school.
• Admission form fees are non-refundable.
• While the school already follows a fair and ethical process, to make the process more robust and watertight, a parent committee will oversee and audit the entire admission process to certify that the school conducts admissions as per policy defined and that there is no foul play or scope of influence /external pressure.
• The admission process does not ask for any religious/caste/political/social affiliations & is agnostic to this. Parents too must be aware that same applies to them. We do not want any interference in this matter.
• Any recommendation or any influence brought from any outside source to secure admission will lead to immediate cancellation of admission.
• The School reserves the right to postpone admission if a class is full. In this case, the applicant is placed on a waiting list and informed when the vacancy arises.

Rejected Application / Re-admission

• For already issued forms: For already issued forms: If fees are not submitted within the new given deadline, the form will stand cancelled. The parent is welcome to come back and fill up the form as per availability of seats and follow the same procedure as any other parent. However, they will be given lower priority than an altogether new parent, if there's an issue of seat availability.

Second and Third Language options

Student will be assessed on the language chosen and if found suitable will be permitted to carry on studying subjects of their choice. If the candidate is found to be struggling in the concerned subject(s), the parents will be notified and proper guidance will be provided for alternative choice of subject. (Refer language pattern as per the directive from State Government of Tamil Nadu)

Withdrawals & Refunds:

Application Process

• This process is effective only through written communication in form of an application.
• Telephonic messages/verbal communication or an email will not be considered authentic.
• Written application to be given before the due date of school fees to the school office.
• Transfer Certificate form to be filled which is given from school office and should be duly signed by both the parents as signed at the time of admission.
• If the parent is a single parent /any legal case pending /a decree etc., submission of relevant documents is mandatory.
• Without the appropriate documents, the school leaving certificate will not be processed.

Processing of Transfer Certificate:

• The Transfer Certificate Form once certified as 'No Dues' from Class Teacher, Library, Laboratories, Accounts Office and Administration Department, is further processed for producing the 'Transfer Certificate' within 10 school office working days.
• If the withdrawal of admission is applied after the due date of school fees, the parent is liable to pay the respective instalment and late fee if applicable and only then the withdrawal application is taken for further process.
• If you apply for withdrawal after payment of school fees, there is no refund for the same.

Transport

The school arranges to pick up /drop students from the points as per the schedule listed in the bus routes. To ensure smooth functioning of the transport department concerning leaving and receiving students, pick up and drop points will be decided by the school keeping the time and traffic situations in mind. Written permission accompanied by advance payment is a prerequisite for transport arrangements. Parents who do not wish to avail the transport arrangement by the school will be required to make their own arrangements, including pickup and drop from home.

Payment of fees

Fees are to be paid in instalments as ratified by the School Managing Committee from time to time. Occasional cost incurred by the children (lost books, damage to the school plant etc.) will be billed to the parents. Optional enrichment programs for students are charged additionally on per student basis depending on the program chosen. Cost towards transport, excursions, career guidance, external examinations, etc., must be paid as and when notified.

Note: This policy was adopted by the governing body of Balsam Academy, in line with applicable laws. The school's governing body reserves the right to amend this policy.